WE BUILD WHAT MATTERS AND REMOVE WHAT DOESN’T.

You should know what you are walking away with before you start.

Assess your infrastructure

THE INFRASTRUCTURE UNDERNEATH YOUR FUNDRAISING.

Every system we build is the infrastructure underneath your fundraising; the thing that has to be working before the annual fund can grow or the campaign can close.

  • People own the work
  • Tools run the work
  • Guides document the work

VIVIA STUDIOS ENGAGEMENTS.

Before you engage anyone, you should know exactly what you are walking away with. Every output is named, documented, and built for your team to run without us.. Not a recommendation. Not a deck. A built thing with an owner and an operating rule. What we build depends on what is costing you. Below are the things we build most. Yours gets scoped to your problem, not picked from a shelf.

CRM SET UP & OPTIMIZATION

We build CRMs that actually work for the way your team uses them. Stage definitions, follow-up triggers, retention tracking, and cleanup of whatever lives in there now.

SOPS &
PROCESSES

Documented standard operating procedures for the workflows your team runs every week. Organized by function. Built so onboarding new staff takes a month instead of a quarter.

ARRIVALS &
EXITS

Customized workflows built to help standardize transitions. Welcome sequences, intake forms, internal handoffs. Built so arrivals and exits do not depend on you being in the room.

PROJECT MANAGEMENT

A project management system your team can actually run. Scoped to your work, not to a generic template. Built so delivery does not depend on someone remembering where things go.

PERFORMANCE
REPORTING

Defined metrics by function with tracking cadence, owners, and target ranges. The reports that exist when you need them to assess, report, plan and grow your organization.

CONTENT
PLANNING

An editorial calendar built on the rhythm your team can actually keep. Source tracking, approval workflows, distribution rules. Built so content planning is not a Monday morning fire.

DEFINED OWNERSHIP

A framework defining who owns what, where decisions are made, and escalation paths. The thing that lets the organization stop running through one person and start growing.

AI PLANNING & WORKFLOWS

An assessment and implementation plan identifying which workflows to automate, which AI tools to connect, and in what order. The starting line for any AI infrastructure build.

WHAT YOU DO NOT SEE HERE.

What gets built for you depends on what is costing you. Sometimes it is a CRM rebuild. Sometimes it is a single workflow that has lived in three people’s heads for two years. Sometimes it is the operating rhythm that connects six teams that have not been talking to each other.

We do not know yet and will not pretend to know from a webpage.

Every Studio output is named, documented, and built to be run by your team. The specific output gets scoped in the first week of an engagement.

START THE CONVERSATION